1.3 Submission
1.3.1. Author Guidelines
SCOPE
The SID digest of the Society for Information Display publishes original works dealing with the theory and practice of information display. Coverage includes materials, devices and systems; the underlying chemistry, physics, physiology and psychology; measurement techniques, manufacturing technologies; and all aspects of the interaction between equipment and its users. Review articles are also published in all of these areas.
Occasional special issues or sections consist of collections of papers on specific topical areas or collections of full length papers based in part on oral or poster presentations given at conferences sponsored by the Society for Information Display (SID).
EDITORIAL PROCESS
All manuscripts submitted are reviewed by the program subcommittee, which includes at least two experts in the subject matter of the manuscript, to assure novelty, accuracy and the appropriate application of scientific and technologic methods.
The SID digest is published in English. The Editors will help only with minor revisions in English. A manuscript may be rejected if it requires major revision in the technical content or language. The typical acceptance rate of the Display week is 60%.
The quality of technical papers depends, in part, on its readability. Completeness and readability are therefore key acceptance criteria for the Journal. We recommend that authors consider using editorial services prior to submission, especially if English is not their primary language. We have found that those who systematically have papers professionally edited are more likely to get recognized in their profession.
The submissions that are out of scope or otherwise inappropriate may be rejected or returned to the author without peer review.
MANUSCRIPT CATEGORIES
Two types of manuscripts are accepted for publication: (1) regular contributed papers and (2) invited papers
Papers are normally 4 published pages , but longer papers will be considered also. (Assume 900 words/page, with a figure consuming 200 words and a displayed equation 40 words.) Each paper must include an abstract of up to 200 words .
Reviews are typically 4 published pages and may be included provided they contribute an analysis that advances our understanding of the subject and make substantial reference to recent research.
Authors should specify one of the above categories when submitting a paper to the Journal. The Editors may, under some circumstances, publish a submission under a different paper category than the author originally requested, with the consent of the author.
MANUSCRIPT SUBMISSION
Submission of a manuscript amounts to the assurance that it has not been published or accepted for publication elsewhere, that it is not under consideration elsewhere, and that it will not be submitted elsewhere while it is considered for publication in this conference proceedings.
Where to Submit your Manuscript
The Journal operates an online submission and peer review system that allows authors to submit articles online and track their progress, throughout the peer-review process, via a web interface. All manuscripts must be submitted online via ScholarOne Manuscripts, located at http://mc.manuscriptcentral.com/sid. Full instructions and support are available on the site, and a user ID and password can be obtained on the first visit. Please have the following information ready:
Author ship
Authorship gives recognition and credit for work done, accountability for reported research, confers moral and legal rights (copyright) and plays an important role in shaping academic careers. However, authorship issues remain a common concern faced by editors. COPE’s discussion document on authorship explores the issues in detail and provides practical advice. The SID Digest strongly endorsed the COPE recommendations to allow for transparency about who contributed to the work and in what capacity for authorship and contributorship as well as processes for managing potential disputes.
The authors name should have the title (e.g. Dr., Prof.) first name, middle initial, and last name order of appearance in the list of authors e-mail address primary (work) telephone number (optional) primary (work) fax number postal address, including department and institution SID membership status (fellow, senior, member, student, non-member).
The authors are encouraged to include the “author contribution statements” that explain how each author contributed to a piece of work.
An individual who does not meet authorship criteria for a specific piece of work but has contributed in some capacity should be acknowledged, with their approval. Minors who have been involved in a piece of research (for example, children using technology) are typically acknowledged as they cannot be fully accountable for all aspects of the research.
Deceased authors
If a manuscript is submitted with a deceased author listed, or an author passes away while the manuscript is being peer reviewed, then a footnote or similar should be added to the published article to indicate this. The authors are encouraged to use a dagger symbol (†) with a footnote explaining the situation. A co-author should vouch for the contribution made by the deceased author and their potential conflicts of interest. If the deceased author was a corresponding author then another co-author should be nominated. Note that copyright is considered personal property under the law. If the author had not yet signed a copyright transfer agreement or license, or granted a co-author the right to do so on his/her behalf in writing, permission would need to be obtained from the author’s inheritor.
Author name changes after publication
In cases where authors wish to change their name following publication, SID digest will update and republish the paper and redeliver the updated metadata to indexing services on the Wiley page. The editorial and production teams will use discretion in recognizing that name changes may be of a sensitive and private nature for various reasons including (but not limited to) alignment with gender identity, or as a result of marriage, divorce, or religious conversion. Accordingly, to protect the author's privacy, we will not publish a correction notice to the paper, and we will not notify co-authors of the change. Authors should contact the EIC and SID admin with their name change request.
Authorship disputes
The authors shall reach out to the EIC if they cannot resolve the dispute themselves.
Required Electronic files
* Cover letter: will be accessible to the Editor-in-Chief and Associate Editors only, not to reviewers and can be used e.g. to let the Editors know whether the manuscript is submitted as a regular paper or as a contribution to a Special Section of Journal. If it is submitted as a contribution to a Special Section, then please also mention the title of the Special Section. Note that the submission system also allows specifying whether the submission is for a Special Section, and has a field to enter the title of the Special Section. Please also fill these fields correctly.
* Manuscript: for the first submission (review phase) a manuscript in PDF file format with embedded illustrations (with proper captioning and referral from the text) is allowed. In this case, with the exception of the embedded illustrations, follow the guidelines listed below for the final text-only manuscript submission. Moreover make sure that all embedded illustrations are of sufficient resolution and image quality to allow proper reviewing of the manuscript. If needed, better versions of the illustrations can be uploaded separately as individual files, which is mandatory anyway if and once the manuscript is accepted for publication. Accepted manuscripts must be provided in a text only format, in Microsoft Word, WordPerfect or LaTex (instructions for preparing a compatible LaTeX document are listed below). It is also allowed that authors from the beginning submit a text-only manuscript with illustrations uploaded separately.
* GTOC abstract : preferably including an appropriate figure or other illustration. See the description above. Text and figure can be uploaded separately, but please use filenames beginning with ‘GTOC’.
* Key words: Subject-matter key words (up to six) for the manuscript Suggested and/or excluded reviewers (include name, e-mail address, institution).
Guidelines for the preparation of the manuscript
It is preferred that a one-column page style on a in 8½” x 11” (preferred) or A4 page size is used with double line spacing and a relatively large font size, e.g. 12 points for body text. The Journal prefers the use of the following fonts: Arial, Helvetica, Times ((New) Roman). Use only Latin or Greek letters, and Arabic or Roman numerals.
Title: enter the full title and affiliations of all authors. Give the full address, including email, telephone and - if possible – fax number, of the author who is to check the proofs.
Abstract: Enter an abstract of approximately 50 words for a letter and up to 200 words for the other categories of manuscripts; it should be a concise statement of objectives, methods results and conclusions of the work.
Keywords: Include up to six keywords.
Units: Metric (SI) units are strongly preferred. English units may be used parenthetically, e.g. 120 cd/m 2 (35 fL).
Figures: in the PDF file for review, figures may be embedded in the text (with proper captioning) or assembled at the end of the manuscript, in which case it should be clearly indicated in the text where the figures should be positioned, using a centered line: “Insert Figure nn about here”. In the text-only manuscript, also use this method to indicate the approximately desired location of the illustrations.
Captions should be sufficiently clear that the figures can be understood without reference to the paper text. The axes of graphs should have self-explanatory labels. Units must be stated on the axes, elsewhere on the graph, or in the caption. All text included in a graph should have a sufficiently large font size to be readable when the graph is reduced to a width of 7.5 cm.
Equations: in the manuscript must be numbered consecutively with Arabic numbers.
References: All references should be numbered consecutively in order of appearance and should be as complete as possible. In text citations should be superscript numbers. Sample references follow:
· Journal article:
1. Stewart KA, Wager JF. Thin‐film transistor mobility limits considerations.J Soc Info Disp. 2016;24(6):386–393.
· Book:
1. Hoppert, M. Microscopic techniques in biotechnology. Weinheim: Wiley-VCH; 2003.
• Journal titles are abbreviated; abbreviations may be found in the following: MEDLINE , Index Medicus , or CalTech Library
• For more information, please see the Vancouver Reference Style Guide
Instructions for preparing and uploading manuscripts in LaTeX format:
Supported LaTex versions:
ScholarOne Manuscripts supports version 7.4.5 and earlier.
After the ScholarOne Manuscripts version 4.11 release, TeXLive 2012, pdfTeX, Version 3.1415926-2.4-1.40.13 (TeX Live 2012) are supported.
Advised procedure
Always upload the main LaTeX file first. Next, upload all supporting files: ALL style sheets, reference files, bibliography files, etc, that are referred to in the main .TEX file and select "Tex/Latex Suppl File".
Important Notes:
If any changes are made to the main LaTeX document after all of the supporting files have been uploaded, all files will have to be removed and re-uploaded. We recommend that all image files be one of the following file types: .gif .jpg .png .ps .eps .pdf All 'calls' (includegraphics, BIB, STY calls, etc) must be called from the root-top level directory. Sub-directory calls are not allowed. Furthermore, all calls of files must include the file extension, e.g.: image1.jpg, figure2.pdf. ScholarOne Manuscriptcentral has many (over a 1000) of the routinely seen/used BIB, STY, CLS files stored in their repository. Nevertheless it is not a bad idea for authors to always upload the BIB,STY,CLS, etc. called in their main TEX file just to have them in place if they are using something specific.
Testing your LaTeX files before uploading:
To test LaTeX files, download a free program called TeXnicCenter, which is available at: http://sourceforge.net/projects/texniccenter/
Download TeXnicCenter, and then put all the manuscript files into a separate folder on your desktop. Open TeXnicCenter and browse to the folder containing the manuscript files. In the folder, you will see (at least) one file with a "T" on it. Double click that file. From the TeXnicCenter menu bar, click Build. Select Current File and then Build. The software will run the file for you. Errors will be indicated by a red circle with an X in the bottom panel.
PROOFS
Authors will receive an e-mail notification with a link and instructions for accessing HTML page proofs online. Page proofs should be carefully proofread for any copyediting or typesetting errors. Online guidelines are provided within the system. No special software is required, all common browsers are supported. Authors should also make sure that any renumbered tables, figures, or references match text citations and that figure legends correspond with text citations and actual figures. Proofs must be returned within 48 hours of receipt of the email. Return of proofs via e-mail is possible in the event that the online system cannot be used or accessed.
TRADEMARKS AND PATENT
Authors may not use any Trademarks or Patented names, product names and numbers, or marketing or promotional phrases that in any way are associated with the subject of the paper. Similarly, the names of the sponsoring commercial, academic, or governmental organizations may not be used in the body or the text. These items may be included in footnotes, references, or acknowledgments if they are necessary to improve communication of the scientific or technical results to the readers, or if the sponsor requires that the author acknowledge such sponsorship. Exceptions are made when authors use trade or product names to describe substrates, other display components, display materials, or manufacturing or test equipment used during the course of the research work reported on.
The Editors will, however, review all these exceptions and may disallow them if they violate the original intent of this policy.
COPYRIGHT AND PERMISSIONS
Copyright Transfer Agreements (CTA) are located in Wiley Author Services. Once your article has been received by Wiley for production, the corresponding author will receive an email from Wiley’s Author Services system which will ask them to log in and will present them with the appropriate license for completion.
Permission grants — if the manuscript contains extracts, including illustrations, from other copyright works (including material from on-line or intranet sources) it is the author's responsibility to obtain written permission from the owners of the publishing rights to reproduce such extracts using the Wiley permission request form. The author is also responsible for identifying and acknowledging any trademarks or service marks used in the manuscript.
The Copyright Transfer Agreement and the Permissions Request Form should be uploaded as ‘supplementary files not for review’ with the online submission of your article.
Additional information may be obtained by contacting the JSID Administrator at: jsidadmin@sid.org , and the JSID Editor-in-Chief at: editor@sid.org
Editor-in-Chief
SID digest of the Society for Information Display
Plagiarism
The SID digest uses ithenticate software to check the plagiarism and manuscript with more than 30% overlap require additional justification otherwise are rejected without review.
Duplicate or redundant publication:
▪ The authors must avoid duplicate publication, which is reproducing verbatim content from their other publications.
▪ All the previously published results, including numerical information and figures or images, are labeled to make it clear where they were previously reported.
▪ The authors must ensure that the manuscript is an original work, has not been published before, and is not being considered for publication elsewhere in its final form.
▪ The following types of “prior publication” do not present cause for concerns about duplicate or redundant publication (see also the information in these guidelines on preprints):
- Abstracts and posters presented as part of conference proceedings.
- Results presented at meetings (for example, to inform investigators or participants about findings).
- Results in databases and clinical trials registries (data without interpretation, discussion, context or conclusions in the form of tables and text to describe data/information).
- Dissertations and theses in university archives.
▪ The authors must avoid the text recycling. If it is not possible then the authors must provide the appropriate citation of the original source in the manuscript.
Fabrication, falsification, and image manipulation
Data fabrication is the intentional misrepresentation of research data by making-up findings, recording, or reporting of results. Data falsification is the manipulation of research materials, equipment, or processes, including omitting and changing data, with the intention of giving a false impression. Changes to images can create misleading results when research data are collected as images. Inappropriate image manipulation is one form of fabrication or falsification that journals can identify. It may, however, be legitimate and even necessary to edit images. For example, the selective enlargement of part of an artwork may be needed to reveal features that would not otherwise be visible and editing of video data may be needed to protect the privacy of participants.
The six CLIP (Clinical and Laboratory Images in Publications) principles present guidance for documenting and publishing clinical and laboratory images. The Council of Science Editors discusses image manipulation in its white paper on research integrity. The Office of Research Integrity provides forensic tools for examination of images and samples. The editorial team can provide help if needed about image manipulation and, where appropriate, might check images.
· Specific features within an image should not be enhanced, obscured, removed, moved, or added.
· Adjustments to brightness or contrast are not acceptable.
· Excessive manipulations, such as processing to emphasize one region in the image at the expense of others, are inappropriate, as is emphasizing experimental data relative to the control.
· Nonlinear adjustments or deleting portions of a recording must be disclosed in a figure legend.
· Constructing figures from different gels, fields, exposures, and experimental series is discouraged. When this is necessary the component parts of composite images should be indicated by dividing lines clearly demarcated in the figure and described in the legend.
· Original unprocessed images must be provided by authors should any indication of the foregoing be identified. It may be helpful for journals to suggest that original unprocessed images be submitted alongside any images that have been processed
Accepted manuscripts:
All illustrations have to be uploaded individually, one file for each cited figure number, in JPEG, GIF, PNG, PS, EPS or TIFF format. Every illustration and table is to be identified in the submitted manuscript, e.g. Fig. 1., Table 1., etc. Each figure should have 600 dpi resolution when reproduced in 7.5 cm (3in.) width.
Figure and Table captions should be presented as a complete list, starting on a separate page, even if they are also included with the figures.
Brief biographies: one paragraph (no more than 500 words) per author.
Optional electronic files
* Supplemental material to aid the reviewers (including auxiliary document, figure and table files)
* Multimedia files (including datasets, audio and video files)
On completion of a successful submission, a confirmation screen with manuscript will appear and you will receive an e-mail confirming that the manuscript has been received by the journal. If you do not receive an e-mail acknowledgment that your paper has been received, it means that your submission is incomplete. Please re-enter the site and double-check that you have reviewed and clicked ‘submit’ on screen twelve and/or contact tech support by phone (888-503-1050; Tolll-free: 888-503-1050) e-mail ( support@scholarone.com ), or via the red Get Help Now link on the upper right-hand corner of the login screen. You may also contact the JSID Administrator by e-mail ( jsidadmin@sid.org ).
Appeal against the Editorial decision
The authors are encouraged to write to EIC and admin staff to appeal against the editorial decisions if they are not satisfied with the decision.
· The appeal letter must contain a clear explanation why the editorial team should reconsider the decision.
· The appeal must be submitted to EIC or admin staff by email with in 7-days after receiving the first decision.
· Editors reserve the rights on override earlier decisions following appropriate reconsideration of the editorial process and decision making (for example, additional factual input by the authors, revisions, extra material in the manuscript, or appeals about conflicts of interest and concerns about biased peer review).
· Editors may seek comments from additional peer reviewers or program subcommittee chairs to help them make their final decision.
· Editors decision will be final.
Use of Artificial Intelligence
· Generative Artificial Intelligence tools (GenAI)—such as ChatGPT and others based on large language models (LLMs)—can increase productivity and foster innovation if used appropriately in a safe, ethical and secure manner. STM has general guidance for all stakeholders in scholarly publishing which addresses the role of generative AI technologies. If an author has used a GenAI tool to develop any portion of a manuscript, its use must be described, transparently and in detail, in the Methods section (or via a disclosure or within the Acknowledgements section, as applicable). The author is fully responsible for the accuracy of any information provided by the tool and for correctly referencing any supporting work on which that information depends. GenAI tools must not be used to create, alter or manipulate original research data and results. Tools that are used to improve spelling, grammar, and general editing are not included in the scope of these guidelines. The final decision about whether use of a GenAI tool is appropriate or permissible in the circumstances of a submitted manuscript or a published article lies with the EIC and program committee chairs.
· GenAI tools cannot be considered capable of initiating an original piece of research without direction by humans. Tools cannot be accountable for a published work or for research design, which is a generally held requirement of authorship (as discussed in the Authorship section in these guidelines), nor does it have legal standing or the ability to hold or assign copyright. Therefore—in accordance with COPE’s position statement on Authorship and AI tools—these tools cannot fulfil the role of, nor be listed as, an author of an article.
Research Ethics
It is essential that all necessary consents and approvals have been obtained from the authors to publish their work.
Animals in research
Research involving animals should be conducted with the same rigor as research in humans. The SID digest encourages authors to implement the 3Rs principles of replacement (approaches which avoid or replace the use of animals), reduction (methods which minimize the number of animals used) and refinement (methods which minimize animal suffering and improve welfare).
The International Council for Laboratory Animal Science (ICLAS) has published ethical guidelines for researchers, editors, and reviewers.
The SID digest encourages authors to adhere to animal research reporting standards, for example the ARRIVE reporting guidelines, which describe the details journals should require from authors regarding:
1. Study design and statistical analysis.
2. Experimental procedures.
3. Experimental animals.
4. Housing and husbandry.
The SID digest reminds authors to confirm that ethical and legal approval was obtained prior to the start of the study and state the name of the body giving the approval. The authors also should state whether experiments were performed in accordance with relevant institutional and national guidelines and regulations. For example:
1. US authors should cite compliance with the US National Research Council’s “Guide for the Care and Use of Laboratory Animals,” the US Public Health Service’s “Policy on Humane Care and Use of Laboratory Animals” and “Guide for the Care and Use of Laboratory Animals.”
2. UK authors should conform to UK legislation under the Animals (Scientific Procedures) Act 1986 Amendment Regulations (SI 2012/3039).
3. European authors outside the UK should conform to Directive 2010/63/EU.
4. Australian authors should conform to the Australian Code for the Care and Use of Animals for Scientific Purposes.
Editors/reviewers may request additional comments or information on the standard of experimental reporting, experimental design, or any other aspects of the study reported that may cause concern. If concerns are raised or clarifications are needed, they may need to request evidence of ethical research approval or question authors.
Bias-free language
For research which includes, or refers to, human participants, it is necessary to detail the study population which requires the use of descriptors. It is important that the language and descriptors used to describe research populations are bias-free. The American Psychological Association have guidelines for eliminating bias in language in relation to gender, age, racial and ethnic background, sexual orientation, disability status, and socioeconomic status. Further guidance on the comprehensive reporting of sex and gender in research including humans and animals are also provided by the Sex and Gender Equity in Research (SAGER) guidelines.
For research related to gender, age, racial and ethnic background, sexual orientation, disability status, and socioeconomic status, there may occasionally be qualitative data from participants (i.e. direct quotes or transcribed interviews) which may include derogatory demographic descriptors. Wherever possible, authors should avoid using derogatory demographic descriptors or offensive language unless it is essential to the research in question. For example, offensive language may be appropriate to include if it is a direct quote (and noted as such) from a participant reporting their own personal experiences of the use of such language.
Cultures and heritage
The US Office for Human Research Protection has a searchable database of independent community institutional review boards that approve research and publication of culturally sensitive materials. More information is provided in “Principles and Procedures: Conducting Research in a Maori Context” from Waikato Institute of Technology and “Community IRBs and Research Review Boards: Shaping the Future of Community-Engaged Research” from Albert Einstein College of Medicine.
There is recognition of increasing innovation in the management of joint copyright in relation to intercultural research, to enable appropriate legal acknowledgment of intellectual property in attribution and acknowledgment.
Editors should consider any sensitivities when publishing images of objects that might have cultural significance or cause offence (for example, religious texts or historical events). In addition:
1. Editors should be conscious of the ethics surrounding publication of images of human remains and should recognize that human remains are perceived differently in different cultures. Images of human remains should not be published without consideration of the views of any demonstrated genealogical descendants or affiliated cultural communities, if feasible. In cases where descendants or affiliated cultural communities cannot be contacted, images of human remains should not be published without consultation with and permission from the curating institution or relevant stakeholder. For more information refer to the British Association of Biological Anthropology and Osteoarchaeology Code of Ethics.
2. Cultural restrictions do exist in some cultures that prevent publication of the names of deceased people. In Aboriginal Australian culture, this often extends to publication of photographs or film footage of deceased persons. Editors are encouraged to consider any sensitivities and, if necessary, confer with the author about appropriate representation of subjects in published work.
Ethnicity and race
When detailing demographic information about a study population, it is advisable to use terms to designate ethnicity (e.g. African American and South Asian) rather than race. The British Sociological Association (BSA) have devised some language guidelines for when referring to ethnicity and race.
Human studies and subjects
For manuscripts reporting studies involving human participants, including but extending beyond medical research, The SID digest requires a statement from authors to confirm that the appropriate ethical approval has been received, along with details of the approving ethics committee, and that the study conforms to recognized standards, see for example, Declaration of Helsinki; US Federal Policy for the Protection of Human Subjects; European Medicines Agency Guidelines for Good Clinical Practice or the Ethical Review Methods for Biomedical Research involving Humans adopted by the National Health and Family Planning Commission of the People’s Republic of China.
o The SID digest only consider publishing research which includes individual participants’ information and images where the authors’ have obtained the prior informed consent from all participants.
o Non-essential identifying details should be omitted. Informed consent should be obtained if there is any doubt that anonymity can be maintained. For example, masking the eye region in photographs of patients is inadequate protection of anonymity.
o To ensure that informed consent has been obtained, the SID digest should require authors to confirm this upon submission, and require that this information be included in a statement to this effect within their manuscript. Note that consent to participate in research is separate from consent to publish. It is necessary to obtain consent to publish if there is any possibility that information shared may identify an individual person, and document that this has been given within the manuscript. Consent forms do not need to be submitted with the manuscript, but researchers should provide necessary details if requested to do so by the journal. Many journals provide their authors with templated consent forms which they can use to seek informed consent from participants.
o In the case of technical images (for example, radiographs or micrographs), the authors should ensure that all information that could identify the subject has been removed from the image. For voices or images of any human subject, permission according to applicable national laws must be sought from research participants before recording or distributing. In many jurisdictions, it is a requirement that formal copyright clearance is obtained to publish any video or audio recordings. When publishing genetic sequences or family genograms the authors must provide consent from.
Jurisdictional neutrality
We recognize that the global research community includes diverse perspectives on many issues, including the legal status of certain countries/regions. We believe the best way to respect those diverse views is for authors and editors to be able to identify their own institutional and country/region affiliations. We achieve this by being neutral on any jurisdictional claims. This means that the geographical designations and institutional affiliations in published materials do not represent Wiley’s opinion about the legal status of any country or region.